10 Google Drive ideas and tips 2023

Key Takeaways

  • Putting in Google Drive in your desktop and smartphone permits for the quickest and best entry to your recordsdata.
  • Utilizing the ‘Save to Google Drive’ extension in Chrome connects net content material on to your Drive.
  • Drive gives in depth customization instruments, so you possibly can individualize your folders, search simply, collaborate with others, and clear up space for storing in Google Drive.

On-line cloud storage has been game-changing on the planet of computing. It means you will by no means lose your recordsdata, and you may entry them from anyplace at any time. Gone are the times of getting a number of copies of vital paperwork simply in case one thing occurs to your PC. In fact, like something, there are a great deal of choices with regards to on-line cloud storage, together with OneDrive, iCloud, and Dropbox.

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However for lots of Android and Home windows customers, Google Drive is the highest possibility. As increasingly of our work goes on-line, it is value realizing how one can use Google Drive as effectively as potential — the following tips and tips will velocity up your workflow and enable you to take advantage of out of it.

1 Set up Google Drive in your desktop

Google Drive Desktop app

First issues first, you will wish to entry your folders and recordsdata as rapidly as potential, and one of the best ways to try this is by having the Google Drive app put in on each your desktop and in your smartphone. You may download the Google Drive app here. As soon as up and working, you possibly can flick through your recordsdata and in addition select which folders out of your laptop or cell gadget you’d wish to sync together with your Google Drive or again as much as your Google Photographs. That method, you will by no means lose any of your paperwork or different recordsdata ever once more.

2 Make use of the Chrome extension

Save to Drive Chrome Extension

When you repeatedly save net pages, PDFs, and pictures from the web, you need to get the Save to Google Drive extension for Chrome. This extension permits you to save all that content material on to your Google Drive out of your browser and entry it from any web-connected gadget, making it simpler to handle and manage all of it.

3 Entry Google Drive recordsdata offline

Google Drive available offline

The beauty of on-line cloud storage is that you could entry your recordsdata anyplace so long as you’ve gotten an web connection. Nonetheless, that additionally means that you could be be unable to open your recordsdata if you do not have a connection. Fortunately, in case you tweak a number of settings, you will get offline entry to the online model, the desktop app, and in your telephone.

To set this up in your browser, you simply want so as to add the Google Docs Offline extension. After that, you will must undergo and select which recordsdata you wish to make out there offline by clicking on the menu subsequent to the file identify.

When you use the Google Drive app in your desktop or cell gadget, every particular person file or folder should be made out there offline. You are able to do this from every file’s primary menu.

If you need recordsdata available offline in your laptop, you will want to decide on to have them mirrored as a substitute of streamed to the desktop app.

To change between streamed and mirrored recordsdata, open Drive for Desktop, then go to your settings and click on Preferences. Then, select Folders from Drive, and beneath ‘My Drive syncing choices’, choose Stream recordsdata or choices recordsdata.

4 Study helpful keyboard shortcuts

Google Drive keyboard shortcuts

There are a great deal of keyboard shortcuts in Google Drive to hurry up your workflow, like urgent v to toggle between grid and listing view, urgent Shift+↓ to increase your choice downwards, or Shift+F to create a brand new folder. You may see the entire listing of keyboard shortcuts out there to you by urgent Ctrl+/. Some will show extra helpful than others, however in case you use your Google Drive rather a lot, having a number of them within the reminiscence financial institution might massively enhance your effectivity.

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5 Search via your recordsdata immediately

Google Advanced Search

Google Drive’s search is among the many most various of all on-line cloud storage companies, however that is no shock given Google data. By tapping Google’s superior instrument beside the search bar, you possibly can search your Drive for recordsdata by kind, doc proprietor, phrases included within the file, date, and placement.

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Google additionally has pure language processing if you search Drive, so you possibly can kind in a question as you’ll say aloud, like ‘discover my CV from Might final 12 months’ ‘and get some fairly correct outcomes. It’s also possible to seek for phrases present in uploaded photos, like in case you snap an image of a recipe and wish to discover it later.

6 Share and collaborate with different individuals

Google Docs collaboration

One of many perfect issues about Google Drive is how simple it’s to share your recordsdata and collaborate with different individuals. Sharing your recordsdata on Google Drive can be a good way to bypass Gmail’s attachment measurement restrict. You may share recordsdata as much as 15GB.

You may share every file and folder by typing within the names and electronic mail addresses of these you wish to share it with. It’s also possible to select how a lot management every individual has over the recordsdata, whether or not they have full enhancing entry, the flexibility to touch upon the recordsdata or easy viewing entry.

7 Customise and manage your folders

Google Drive colour coding

That can assist you keep organized, you possibly can color-code your Google Drive folders, ‘star’ your favorites, and even add a shortcut to your Google Drive to entry them faster. It is a easy tip, and it will do loads of good for you.

8 Convert all doc uploads to Google Drive codecs

Scammers are now trying to catch you out with Google Drive notifications photo 1

Google/ Pocket-lint

When you repeatedly add Microsoft Workplace recordsdata (resembling DOC, XLS, and PPT) however wish to edit your Google Docs, Slides or Sheets straight from the get-go, you possibly can select Google Drive to transform them if you add them routinely. Do that by going to your Settings, scrolling all the way down to Convert Uploads, and ticking the checkbox subsequent to Convert Uploaded Recordsdata to Google Docs Editor Format.

9 Drag and drop recordsdata into your Drive

googlephotosdraganddrop

You may simply switch recordsdata and folders out of your laptop to your Google Drive by dragging and dropping them throughout. If you have already got your file explorer open, it is a a lot faster strategy to again up your recordsdata than clicking via and importing them manually.

10 Unencumber space for storing out of your telephone

Google Storage Manager

Google Drive comes with 15GB of free space for storing, but when that is not sufficient, you possibly can improve to Google One with 100GB of house for $1.99 a month, to 200GB for $2.99 a month, or to 2TB for $9.99 a month. When you do not wish to spend additional money on storage, you need to try and filter your Google Drive.

You may both do that manually or let Google assist by suggesting content material to remove. Open the Google One app in your Android telephone, go to Storage, after which Free Up Account Storage. Right here, you possibly can select classes to scrub up and preview recordsdata earlier than deleting them. As soon as you’ve got deleted the recordsdata, you will should empty your trash; in any other case, they’ll keep there for 30 days and proceed to take up house.

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